Amended Minutes of TMGC Management Committee Meeting of September 18, 2024

1.   Welcome and Apologies. Gerry Moloney (President) in the Chair; Ross Barnes (Treasurer), Kevin Arnold (Vice President), John de Jersey (Secretary), Katy Hewitt, Kristo Bradley. Guests: Ross Hodgson; Andrew Revie (Club Professional); Graeme Andrews (Greenkeeper). Apology: Simon Briggs (Captain).

2.   Professional’s Report. Andrew said that the first clinic for girls resulting from the netball sponsorship would be held in the following week, being the second week of the September school holidays. Andrew is also preparing radio advertisements for a clinic for women and girls and is also planning a clinic for the several junior members who have recently joined. Andrew noted that he had ordered several new carts, arising from the decision to extend his contract with the Club by 18 months. To formalize this extension, it was moved that Andrew’s contract with the TMGC be extended for 18 months (moved Gerry, seconded Ross, carried unanimously);  Secretary to inform Andrew in writing of this decision, as an amendment to the contract. Ross will provide the relevant page. A second amendment to Andrew’s contract was proposed by Ross. The current contact provides for Andrew to receive $20 for each member that he gets to rejoin the Club by June 30. After discussion with Andrew, it was agreed to change the date from June 30 to July 31.



3.   Course Report. Graeme noted that the irrigation project was underway and going well. He said that the wiring was much more robust than had been used in the present system. The installation should be completed by October 3. Graeme is organizing a cost-effective repair of the blades on the green’s mower. The Club House tanks have been filled to provide for a short period when the water may be switched off during irrigation installation and testing.

While Graeme remained in the meeting, there was discussion about the proposed new buggy sheds and new storage shed, to be constructed between the putting green and the existing row of sheds, as previously discussed. It was agreed to seek a renewed quote for the concrete floor for the buggy and storage sheds, with a final decision on the precise plan and funding to be made at the next meeting.  At the same time, Kevin will obtain a quote for the installation of a new concrete path serving the fourth and 13th tees, also for extension of the concrete path down the first fairway and for excavation of a sullage pit near the machinery shed for the proposed second-hand shower and toilet block which Kevin is seeking. In the meantime, Gerry will put in a grant application for $35000 to partially fund building of the sheds. Kevin will also seek an estimate of the cost of a major extension of concrete paths around the course. This could be the subject of a large future grant application.

In a further course development matter, Gerry has arranged for Mountain Trees to come for two days in October. The main jobs are to remove dead silky oak trees along the fourth fairway, liquid ambers on the first fairway and selected pine trees on the upper part of the ninth fairway. Trimming of other trees will also be carried out if time permits. The meeting approved the payment of $9600 (grant funding) to Mountain Trees for this work.

Kevin asked about bringing non-alcoholic beverages to the course as some people bring Gatorades and soft drink. Andrew replied that only bringing alcoholic drinks was disallowed due to licence conditions. Kevin asked if Andrew would be prepared to stock zero alcohol beer and Andrew agreed.

4.   Minutes of Previous Meeting. The draft minutes of the August MC meeting had been pre-circulated and were approved, moved Katy, seconded Kristo, carried unanimously.

5.   Business arising. See under General Business.

6.   New Membership Applications. Ross provided a list of new membership applications as follows: Blake Whittaker, Lifestyle; Brandon Keir, Young Adult; Stephen Keir, Full; Sayge Moroney, Young Adult; Emma Revie, Junior. Ross also provided a list of members rejoining, as follows: Tony Dewis, Weekday; Sung Sohn, Lifestyle; Jeoung Sohn, Lifestyle; Paul Campbell, Weekday; Oscar Conoley, Junior; Kay Kerr Full. All of these applications were approved, bringing the total number of members to 242.

7.   Financial Report. Ross had pre-circulated the monthly financial report for August. It showed a starting balance of $195,531.54 and a closing balance of $240,293.16.

8.   Workplace Health and Safety.  No new matters were raised.

9.    Competition Report.   Ross reported that there had been criticism about the Saturday competition program not being up to date and that there had been difficulties in timely recording of results in Mi Club.   Simon’s work absences had emphasized the need for good collaboration in assigning duties and additional support.  Regarding Saturday 28, the day of the AGM, it was decided that the event would be a four ball Ambrose and that the greens would be mown on Friday afternoon rather than on the Saturday morning.  Golf Connect is coming soon. Gerry will ask Di Lilley to learn the new system, also Andrew and Rossco, as well as Simon. Ross H agreed to be a backup.

Gerry reported on a Gold Coast District Golf Association meeting. It was suggested that TMGC might join with Canungra et al to form a Hinterland team for Open Pennants so as to be more competitive with the big clubs. Interclub will go ahead for TMGC in 2025 with any home games starting after noon to allow social play and extra dollars. GCDGA is providing $300 towards food to clubs who host events. There was also discussion about the upcoming four ball best ball match play event extending to a morning and afternoon field with 8 teams in each as well as a draw for partners. The Secretary agreed to write to Greg Kearney replying to the issues about the course and competitions raised in his email and to John Youngman re carts on the course.

10.                       TMGC Strategic Action Plan. Liaison with TM Netball re attracting women and girls to the club.

11.                      Correspondence in. 

·       Clubs Queensland re TMGC profile. On hold.

·       Sports and Rec meeting on September 4 re insurance, leading to a further application.

·       …... Re limiting carts to two per group. Secretary to reply.

·       ………  re spelling of his name on Honour Board. Done

·       Legacy Licence re music. Not relevant.

·       Nextrend re front deck furniture. Arriving soon.

·       Eagle Estate re audit. Done.

·       Marco Strathdee re completion of insurance claim. Done.

·       Tourism Tamborine Mountain re advertisement. Decline.

·       Alinta re primary contact details. Done.

·       Andrew Leventis re replacing Golf Link with Golf Connect. In progress, see above.

·       Greg Kearney re cart shed and match committee queries. See above.

12.                       Correspondence out. QRIDA re $10000 grant; DEST re claim for Christmas storms.

13.                      General Business

·       AGM. Ross to provide a list of members to Gerry able to vote (Full and Young Adult).

·       Accurate membership list for Mailchimp. Ross to provide.

·       Amendment to Andrew Revie contract. See above.

·       GCDGA meeting outcomes re pennants etc. See above.

·       Ladies rest room. Remove refrigerator not required. (Katy to organize).

·       Women members survey. In process.

·       Problem of insurance claims due to balls damaging properties along fourth fairway. Locating the tee markers for the 4th and 13th holes on the left sides of the tee blocks for social play should change the angle for tee shots and reduce the risk. Ross H will look after this as well as removing black markers for social play.

·       Gerry is organizing the CPR and first aid course using the Active Clubs grant.

·       Kevin is still seeking a quote from an alternative insurance company.

·       ……… has made a very generous gift of his Gator to the Club, much appreciated by Graeme and volunteers. Many thanks.

·       Some early photos have gone missing. Gerry will ask about them in a newsletter.

·       Extra name tags for trees. In progress.

·       Pro shop speaker. In progress.

·       Quotes for cart sheds and storage. See above.

·       Honour board completion. In progress. Trophies to be updated with winners’ names.

·       Offer from Kayak to publicise golf at TMGC free of charge was accepted.

·       Drainage trench behind 6th green. The MC is asking Graeme to come up with a solution for balls resting on or behind the gravel so that the golfer is not disadvantaged e.g. drop zones.

·       John is now the administrator of the TMGC Blue Card portal.

14.                       The meeting closed at 3.45 pm. The next meeting will be held on Wednesday October 16 at 1 pm.

Minutes prepared by John de Jersey, Secretary, TMGC.