Amended Minutes of the TMGC Management Committee, November 15, 2023, at 1.15 pm

1.    Welcome and Apologies. The meeting was opened at 1.40 pm. Present were Gerry Moloney (President and Chair), Kevin Arnold (Vice President), Ross Barnes (Treasurer), Simon Briggs (Captain), John de Jersey (Secretary), Katy Hewitt and Kristo Bradley.

2.    Professional’s Report. Nothing to report.

3.    Greenkeeper’s Report. Graeme was unfortunately unable to attend but submitted his report by email. Key points were as follows: Delivery of the new tractor and sprayer is expected next week; Spraying is important over the next few months, especially for Pythium and fairway grubs. Jobs to hopefully be completed by Christmas are: Completing installation of new tee signs, sand bins and rubbish bins; Removing kikuyu from the front of the 8^th tee and using it on the grass bridge on the 1^st; Levelling and turfing the white tee section of the 8^th tee and the black 16^th tee; Preparing the left side of the first for planting of koala trees. On another matter, Gerry indicated that he is working on the mowing roster which was made more difficult since he is currently incapacitated and unable to mow.

4.    Minutes of Previous Meeting. The Minutes of the October Meeting had been circulated and they were confirmed, moved Simon, seconded Kevin, carried unanimously. 

5.    Business Arising. Three matters still require attention: Liquor compliance signage; Compliance plan for OLGR 2023-24; Psychosocial Hazards Code of Practice. It was agreed that the Eftpos and Alinta points of contact should be Gerry, Ross and John. John to inform them of this decision. It was agreed to postpone the web site photo update until the refurbishment of the clubhouse is complete. The refund requested from GCDGA as a result of discussion at the last meeting has been received.

6.    New Membership Approvals. Applications had been received for the following new memberships, and all were approved: Will Nicholson, Junior; Tina Kim, Francis Bergola and Chris Baker, Lifestyle; Steven Cheah, Country; and Ian Lee, Young Adult. This brings the total membership to 270.

7.    Financial Report. Ross presented the financial report for October, which had been pre-circulated. The credit balance at the end of October was $174,961.15, compared with the opening balance of $168,546.90.

Ross raised two additional matters: Firstly, the rental being charged for the Club-owned house near the fourth fairway. Secondly, Ross proposed that the cart shed rental be maintained at the current level of $459 p.a. for the coming year and that the electricity charge for those with electric carts be raised to $175, reflecting the large increase of 37% in the Club’s electricity charges this year. Members with electric carts will therefore be charged $634. Ross’ recommendation was accepted after discussion. Invoices for these amounts will be sent out in early December.

8.    Workplace Health and Safety. Kevin raised the plan to erect a barrier on the back deck to stop errant balls potentially hurting people sitting on the deck and to protect windows. He suggested that we could erect a number of posts along the course side of the concrete path to allow erection of netting such as that used in driving nets. This would maintain the views over the course while providing the needed protection. The MC agreed with this approach and Kevin agreed to investigate further. Kevin anticipated a cost of perhaps $500 and this was agreed to. 

9.    Captain’s Report. Simon advised that he had resolved a problem with MiClub related to an incorrect listing of the course par value of 71 instead of 72 for the black tee course. Simon is working on the program for 2024 as well as finalization of competitions in 2023.

10.  Correspondence out: Letter from Gerry to Louise Nelson (our insurance broker) about lithium batteries in golf carts and the possibility of fires.

11. Correspondence in: Louise Nelson replied that she would inform the Club if there were any consequences for our insurance policies of keeping carts with lithium buggies in our buggy sheds.

12  and 13. General Business.

·       Front deck update. The MC confirmed that replacement of the decking and installation of a roof over the deck were the top priorities for future expenditure. Kevin is getting quotes for the roof and has already obtained quotes for the decking. It was noted that once a quote was accepted and plans obtained, it would be necessary to obtain approval from a building certifier for the roof. If Kevin feels that one of the quotes is acceptable and better than the other two, he can email MC members for approval to proceed, up to a guideline cost of $40,000 for the roof. Kevin considered that the grant of $18000 for the deck would be sufficient to cover the materials required for the deck and balustrading, provided volunteers do the work.

·       Buggy sheds. It was agreed not to proceed with the new buggy sheds until the finance is definitely available without putting the Club in a potentially tenuous position. Kevin has already obtained quotes for the sheds. 

·       Meeting with Chris Kenward of CPR Group and Andrew Leventis of Golf Australia re development of a strategic plan for the Club. This meeting follows on from the survey of Club members in May and subsequent consideration by the MC and invited senior Club members. It was agreed that the proposed meeting would be held on Wednesday, November 22, at the Club House at 1.30 pm.

·       Practice area. Options for improvement of the practice facilities will be a high priority in the new year.

·       Honour board and trophy updates. Kevin will undertake these updates with the professional assistance of his daughter.

·       Course signage. Katy will look into finding a replacement advertisement for the old Professionals sign on Golf Course Road.

·       Peter Arnesen will be the 2024 Pennants Captain, assisted by Liam Moloney.

·       Information on the Queensland Digital Licence was given to Andrew.

·       Changes to the Australia and NZ Food Standards Code have been received and passed on to Andrew.

·       The foreshadowed application for irrigation works has been submitted (Upgrade to Irrigation System), on November 21.



·       The MC agreed to a proposal from Gerry to put in a grant application that arrived today for CPR and first aid training for relevant Club members providing we meet the criteria.

14.    Next meeting and Closure. The meeting was closed by the Chair at 2.45 pm with the next meeting to be on Wednesday, December 13, at 1.30 pm.

Minutes prepared by John de Jersey, Secretary, TMGC.