Minutes of Management Committee Meeting June 11, 2023 (Redacted)

1.    Welcome and Apologies. Appointment of Acting Captain. The meeting was opened at 3 pm in the Clubhouse by the President in the Chair. Attendees: Gerry Moloney (President), Kevin Arnold (Vice President), Ross Barnes (Treasurer), John de Jersey (Secretary), Katy Hewitt and Kristo Bradley.

 Apologies were received from Andrew Revie and Graeme Andrews. 

 Because of the resignation of Greg Kearney, it was necessary to appoint an Acting Captain to serve until the next AGM. Ross Hodgson indicated that he was prepared to accept the position but would not be a candidate when the election was held at the AGM. 

Ross was appointed on the motion of Gerry Moloney, seconded Ross Barnes, carried unanimously, and then officially joined the meeting. It was confirmed that Ross holds a current Blue Card.

2.     Professional’s Report (provided by Gerry). The only item was the provision of food (lunch) for the visiting teams in the Interclub on the day when TMGC was the host. Members agreed that it would be appropriate for the Club to pay for a modest lunch (e.g. salad roll), especially if other host clubs do likewise.

3.    Greenkeeper’s Report, provided in writing by Graeme Andrews.

A dangerous branch near the 3^rd black tee had been removed, thanks to Jason Smith.

 Turf has been laid on the new 17^th tee.

The green cutting height has been lowered to 3 mm.

 New fairway distance markers are being installed, with distances checked by GPS.

 Fairways have been sprayed with fertiliser.

Tee gardens have been weeded and mulched.

 Stephen Berry is assembling the new seats provided by the Vets Committee. Spraying of weeds under trees has commenced.

New tasks are completion of installation of distance markers, shaping of cart path edge at new 17^th tee, completion of spraying under trees, installing new seats, pruning low branches and sanding of the new putting green and the new 17^th tee.

4.    Confirmation of Minutes of the May 17^th Management Committee Meeting. The draft minutes which had been precirculated were approved without amendment (moved Ross B, seconded Kristo), carried unanimously.

5.    Business Arising not otherwise on Agenda papers. 

Greens mower. Wantima is no longer interested in purchasing the old mower which we no longer require. Members felt that when finances permit and/or when a good electric mower is being replaced by one of the big clubs, the Club should purchase an electric greens mower. It was considered that this would have two major advantages: decreased noise especially when greens are cut before morning play, and decreased fuel and maintenance costs. It is likely that the existing greens mower will continue to be serviceable for at least two years.

Change to first tee position. The meeting agreed that on balance, it would not be desirable to change the first tee location to the current 4^th tee. Major factors were that noise around the tee would be more of a factor at the current fourth tee than at the first tee, and that the fourth hole would be a very difficult starting hole.

6.    New Membership Applications.

Henry Achterberg – Junior

Vince Casey – full

John Mark – rejoining country member

All three applications were accepted, which increases the membership to 262.

7.    Financial Report

Ross B had pre-circulated the financial report for May. The credit balance at the end of May 2023 was $171,128.99, compared with a balance of $87,632.00 at the end of May, 2022 and $165,731.04 at the beginning of May, 2023.

8.    Workplace Health and Safety. The Secretary advised that there was new legislation related to smoking rules which he would bring to the next meeting.

9.    Competition Report. Ross H indicated that he was coming to terms with the reporting requirements of the Captain’s role and had been greatly helped in this regard by former Captain Todd Blocksidge. He noted that the MiClub administrators had also been helpful. Members thanked him for taking on the role of Captain at short notice. Ross noted that score card completion by some members is very poor, making the Captain’s task more difficult. Gerry to mention this in the next newsletter.

Ross noted that the Interclub competition was due to begin, with the first match at Sanctuary Cove on June 18. Terry Burke is the overall manager, with Owen Achterberg being the A grade manager and Leon Radunz managing B grade. It was noted that some clubs had withdrawn from the interclub competition and perhaps we should consider whether it is still a desirable competition to be in.

10. Correspondence.

Letters of resignations were received from Greg Kearney (from Club Captaincy) and Judy Barnes (from Ladies Sub-Committee) and accepted with thanks for contributions made.

Letter from Ladies Sub-Committee with Minutes of the February meeting and bank statement – noted with thanks.

Letter from Ladies Captain re vacant position of Ladies President. The Committee noted that Judy Barnes had resigned as President and that Di Lilley was prepared to act as Acting President until an election is held. Secretary to respond.

Letter from Vets President re proposal to change tenure of office bearers on the Vets Sub-Committee from one to two years. MC members were in agreement with this proposal. 

Letter of complaint from several residents of Jenyns Road adjacent to the golf course, about the possible construction of new buggy sheds in the vicinity of their properties. The Secretary was asked to draft a reply and have it approved by MC members before sending it to the signatories to the letter of complaint.

11.General Business.

·       Mi Club printers for scorecard printing should arrive next week.

·       Gerry agreed to nominate MC members to the different categories being reviewed under the GA Game Plan Initiative and to email them to members for agreement or comment.

·       Indexing. The new indexes for the six sets of tee positions (black, blue and white tee positions for male and for female golfers) as provided by Gerry in an email were agreed to. Note that the indexes are largely based on statistics gained in the last three months and tabulated by Greg Kearney. Gerry and Katy agreed to formulate a new scorecard with these indexes and also bearing in mind the need to update the local rules.

·       Change to par rating. The Committee agreed to change the par rating of the fourth hole from the black tee from four to five. This was seen as reasonable based on the statistics for A grade players playing from the black tee. The benefit of this change is that the par rating for all three tee positions is now 72. The Committee also agreed to swap the current 8^th and 17^th holes on the new scorecard as the 6^th and 8^th holes are 200m par 3’s close together and congestion occurs when playing the current 15^th and 17^th tees resulting in hold ups. The distances for all tees will also be checked for accuracy.

·       Quotations for rendering and painting of the club house and amenities block. Katy has obtained several quotes for rendering and painting. It is recommended to accept a quote of $22,000 for rendering from Absolute Render (Clint). Ross had a further suggestion of a painter and a new quote will be obtained. The recommended quote for painting so far is for $8000 and the Committee agreed to approve a total expenditure of up to $30000 for rendering and painting

·       Raffle money was used to buy a Scandia stack wood storage unit for $197, for the club house fireplace, together with a black metal bin for kindling and pine cones.

·       It was noted that a MiScore digital scoring app is available for $19.49 p.a. for members who wish to digitise their score during a round.

·       Web site photos update. In progress.

·       Next greens renovation is scheduled for October 9-11.

·       Cart Spaces. Following on from the discussion at the previous meeting, there was further discussion about possible locations for additional buggy storage. Several ideas were proposed but no decision was made.

·       Gerry will ask Dave Strong for a quote for a new Local Rules Board to cover the two door space at the back of the club house. Kevin will help to ensure local rules are correct.

·       Working bee date to be decided. In the meantime, Kristo will clean security camera lenses

·       Katy will collect basic first aid kit items and appropriate boxes.

·       There was a short discussion on options for improving the practice area. This relates in part to whether the 9^th and 18^th tees and fairways continue to be mostly below the line of trees or move to above the line of trees. It was decided that this should become a priority item for a future meeting. Owen and Graeme will be consulted about possible options.

·       Secretary to report on requirements for a Psychosocial Code of Conduct for employees and requirement of the new DOSA legislation.

·       Katy will continue to investigate options for course signage.

·       Formalization of logo. Secretary to progress.

·       The MC decided not to provide financial support to the Cardigras Festival.

   Next meeting. Wednesday, July 19 at 1.15 pm. The meeting was  closed by the Chair at 5.05 pm.