Amended Minutes of the TMGC Management Committee, August 16, 2023, at 1.15 pm

1.     Present: Gerry Moloney (President) in the Chair, Kevin Arnold (Vice-President), Ross Barnes (Treasurer), Ross Hodgson (Captain), John de Jersey (Secretary), Kristo Bradley, Katy Hewitt.  Guest: Graeme Andrews. Apology: Andrew Revie.

2.    Professionals Report: No issues had been raised. The number of visiting golfers remains strong.

3.    Course Report:

·       New signs have been obtained and installed, giving on course directions (e.g. indicating where carts cannot go);

·       The recently obtained greens roller has been used for the last couple of weeks and the greens are running very well;

·       Graeme has found most of the sprinkler control points for greens and tees, except for the 5^th and 14^th tees.

·       Graeme plans to start watering some fairways, given the lack of rain.

·       Green renovations are due on October 9-11. Graeme will be on holidays up to and including October 9, but Tim Kerr will be asked to help on the first day. The first       

        greens  renovation next year is scheduled for April 29, 30 and May 1.

·       There was discussion about whether we should seek to purchase a stand-alone spray unit or one pulled behind a tractor. Regarding tractors, the Club has two, both of 

        which are old with uncertain futures. It was suggested that a better direction than buying a stand-alone sprayer was to obtain another tractor and a spray unit pulled

         behind it. The new tractor should have a front-end loader. Graeme will make inquiries about availability and costs.

·       The unsuccessful irrigation grant submitted previously will be improved based on feedback and resubmitted. We were advised that the Club would need to offer

        $80,000 from our own resources towards the total cost of the irrigation system of between $200k and $250 k. It was moved by Ross, seconded Gerry, carried

       unanimously, that if the application was successful, the Club would provide up to $80,000.

·       The Club will provide emergency water to the farmer across Golf Course Road (Tom Duncan / Warwick Adams) if his own water sources are insufficient to water his

         cattle. It appears possible that deepening of our bore and our water usage has led to a lower water table thus adversely affecting his bore.

4.    Minutes of 19^th July MC Meeting.  Draft Minutes of the July Management Committee meeting had been pre-circulated and were accepted without amendment (moved Katy, seconded Kristo, carried unanimously).

5.    Business arising. See under General Business.

6.    New Members. The following applications for membership were received and all were approved: Wayne Job, Lifestyle; Anthony Wise, Lifestyle; Cameron McIntyre, Junior; Thomas Pardoc-Matthews, Junior; Marlin Wernekinck, Junior; Bernee Gray, Full; Ryan Pye, Young adult; Jesse Best, Country; Morgan Emmett, Weekday; Michael Jones, Full; Terry Wilson, Full. Including these members and several members re-joining, total membership now stands at 233.

7.    Financial Report.  The Treasurer had pre-circulated the monthly report for July. The final balance was $261,953.01, compared with the opening balance of $206,561.38 and a closing balance of $142,071.9 last year.

8.    Workplace Health and Safety.  A new light will be installed in front of the cart shed for Pro Shop staff, as a WH&S precaution.

9.    Competition Report. Ross reported that the July-December competition program has been amended and posted in the Clubhouse. Scorecard filling in has improved considerably. Saturday fields have averaged 90. Matchplay finals will be played by the top four finishers in A, B and C grades in the recent Club championships. After discussion, it was agreed to make then 6^th/15^th and 7^th/16^th holes call-up holes.  Dave Strong will be asked to make appropriate signs for this. In considering the role of Captain, Ross suggested it would be valuable if a volunteer could be found to enter the Saturday results into MiClub. Ross said that he would be happy to do the handover to the new Captain.

10.Correspondence In. Letters from …. and …. in response to letters to them from the Secretary, seeking clarification of their involvement in unauthorised access to the Club internet. Both replied. The Secretary is to write to each of them acknowledging their responses.

11.Correspondence Out. Letters to …. and …… re internet access (see above). Secretary to write a letter to the Ladies Committee asking for Ross Barnes to become a signatory on the ladies’ bank account. Katy agreed to contact dentist Sandeep Gupta to arrange payment for his advertising sign and see whether he wishes to continue with the arrangement.

12.Matters listed for MC Consideration. See below.

13.General Business.

·       Bullying of the Club Captain on August 5 and 9. Ross H noted that the two members responsible for the bullying had since apologised and he had accepted their

        apologies.

·       Compliance plan for OLGR 2023-24 and signage. Gerry to progress.

·       Golf Australia update. Gerry has been talking to Andrew Leventis about the next step in Club evaluation and improvement.

·       Katy will talk to The Professionals to finalise arrangements for their advertising signage.

·       Secretary to write to Alinta Energy advising them of the new point of contact.

·       Kay Kerr has agreed to act as support person for the Treasurer.

·       Hope Island Indoor Golf Simulator. Katy to follow up offer to provide sponsorship, indicated in a letter to Andrew. It is suggested that an appropriate sponsorship would

        take the form of complementary sessions on the simulator, for example, as raffle prizes.

·       New scorecards, tee signs, printers and computers have all been obtained and installed or are in the progress of installation.

·       AGM is on September 23.

·       John Youngman has addressed the current complaints between a Club member and two other Club members, at the request of the Management Committee.

·       Two quotes received for painting of the Clubhouse roof, which will cost about $6000. Further consideration is ongoing.

·       The Stronger Community Grant received earlier this year will be used to put synthetic grass on bare concrete paths near the Clubhouse and on the back deck.

·       Website photos will be renewed when Clubhouse painting is complete. Younger players will be photographed with approval.

·       Placement of new buggy sheds and a storage shed for materials used at the Clubhouse. (not for machinery). The next step is to decide on locations so that quotes can

        be obtained (Kevin to get information). To be reviewed at the next meeting.

·       Practice area options. Ongoing.

·       Psychosocial hazards code of practice. Secretary to progress.

Closure and Next Meeting. The President closed the meeting at 3.45 pm. The next meeting is scheduled for Wednesday September 20, prior to the AGM on September 23.

Minutes prepared by John de Jersey, Secretary, TMGC.