Amended Minutes of the TMGC MC 20 November 2024

1.    Welcome and Apologies. The meeting was opened by the President in the Chair at 1 pm in the TMGC Meeting Room. Present were Gerry Moloney, President; Kevin Arnold, Vice President, Ross Barnes, Treasurer, John de Jersey (Secretary), Kristo Bradley, Katy Hewitt and Ross Hodgson. Guest: Andrew Revie, Club Professional.

Apologies: Simon Briggs, Captain, Graeme Andrews, Greenkeeper..

2.    Professional’s Report. Andrew reported that the Women’s Clinic has been going well, with 14 participants. Already one of them has signed up for membership.

The Tamborine Boutique Hotel (formerly the Tamborine Mountain Motel) has requested that guests be offered members guest rates to play golf as was the case under the old management. Katy will visit the new owners.

For pennants next year, Andrew was authorised to obtain 12 shirts (Greg Norman brand) of various sizes.

Andrew reported that there were 28 starters in the Road to the PGA competition on Saturday November 16. The Jarrod Lyle Day is on November 30 when competition players will be asked to pay an extra $3 for kids’ cancer research. (The Vets Committee will be making a donation.)

Andrew raised the matter of new water tanks adjacent to the club house; Kevin will investigate.

As previously discussed and agreed by the MC, Andrew’s contract was extended for a further 18 months to allow him to lease new golf carts for a five year term. Because of difficulty confirming the precise date at which the contract commenced, it was agreed that the contract run for five years from the date of Andrew’s first payment for the new carts. Andrew will advise the Secretary of this date.

The Secretary noted that several emails to new members failed. Andrew will check email addresses against his membership list.

Andrew noted that he was giving introductory group lessons to three juniors and felt that the number would increase in the new year.

3.    Course Report. The MC congratulated Graeme for the efficient way he managed golf play during the installation of the new irrigation system which is now virtually complete. The MC thanked Andrew Curtis for planting up the new garden bed beside the 5th tee. Graeme had indicated that he would email the MC with a more detailed report.

4.    Minutes of Previous Meeting. Draft minutes of the October 23 meeting had been pre-circulated. They were confirmed on the motion of Ross H, seconded Kristo, carried unanimously.

5.    Business Arising (not otherwise listed on the Agenda).

Graeme Andrews request for holiday leave from February 1-10, 2025, was approved.

Andrew Curtis will pick up the freezer from the ladies room as it is no longer required (Andrew donated it to the Club).

2025 Insurance Cover. Ongoing, Ross, Kevin and Gerry.

Regarding the insurance claims for damage to houses along the fourth fairway, it was agreed to move the tee markers close to the left side and to remove black tees except for competition play. Katy will pursue the idea of putting protective netting over solar panels with the owner of the most recently affected property. It was also agreed to keep back $50 from Saturday competition fees each week to produce a contingency fund against further property damage.

6.    New Membership Approvals. Ross B tabled the list of nominations for new and rejoining members, as follows: 

New: Oscar and Sebastian Youngman (Juniors), Mark Kielty, Young Adult; Nathan Brower, Full; Zachary Gibson, Full; Ethan Wilton, Lifestyle; Tyrane Fielding, Lifestyle; Paul Van Noort, Full.

Rejoining: Brendan Anthony, Dave Roberts, Glenn Antill and John Johnstone, all Full; Morgan Barnett, Young Adult. 

All of these nominations were approved, bringing the total membership to 272.

7.    Financial Report. Ross B tabled the financial report for October which had been pre-circulated. The report showed a closing balance of $200,353.37, versus $174,961.15 in 2023. This balance had fallen considerably by the meeting date after payment for the irrigation. The balance in the sinking fund was $167,000. The financial report was accepted unanimously.

8.    Workplace Health and Safety. No new matters were advised.

9.    Competition Report. The 2025 Saturday competition program has been finalized. It was agreed to balance morning and afternoon fields when there is a shotgun start. Simon and Gerry requested that further consideration be given to moving the AGM to a later date. To be discussed when Simon returns from work commitments overseas.

10. TMGC Strategic Plan. Mike Orloff from Golf Australia will attend the Club on Tuesday, December 10, to assist with development of our strategic marketing action plan.

11. Correspondence in. From Jessica Smallbone to President on Sports and Recreation Disaster Recovery Grant application.

12.  Correspondence out. Replies by Gerry to Jessica Smallbone and Mike Orloff (see above).

13. General Business.

·       Roof on back patio. A quote from Bardera had been received for $57 500 to replace the back deck roof with a similar roof to that recently installed by the same company on the front deck. The outcome of the Sports and Recreation grant is that approx. $55k will be available towards the cost of the new roof. The MC agreed to pay the remaining cost of the new roof from Club funds. The roof should be installed in February, 2025.

·       Gaming grant application. Gerry agreed to put in an application for funding to build new buggy sheds parallel to the existing sheds and alongside the putting green. The maximum for this application was $35,000. It was agreed to proceed with the concrete slab for the new sheds, to be funded from club funds, after first finalizing the plan in consultation with Greg Kearney. The earlier quote for the concrete pad for the buggy sheds was $13000. It is anticipated that the space will accommodate 15 sheds with three being used in the short term for storage.

At the same time it would be cost effective to build a new concrete path at the 4th/13th tee and also to build a 5m by 5m slab near the machinery shed to facilitate washing down of equipment. The MC agreed to expend up to $20,000 of club funds on these three projects. Kevin to pursue (moved Ross H, seconded Kristo, carried unanimously.)

·       Quotes and positioning of new buggy sheds and storage shed. Also see above. It was decided to put the positioning of a new storage shed on hold until advice can be obtained from the Certifier, Council and from a surveyor as to possible locations. Gerry and Kevin to pursue with assistance from Greg.

·       Working bee. It was agreed that a working bee is required and a number of jobs were listed. Gerry to pursue. Katy will attempt to find missing names so that Honour Boards can be brought up to date. It was noted that during heavy rain, water leaked between the club house roof gutter and the new front patio roof.

·       Update on active clubs grant for first aid and CPR etc. A course will be run on December 3 in the Club house for volunteers and members of the MC will be attending.

·       The Professionals sponsorship. The new owners are keen to pursue sponsorship in 2025. Katy will talk to them about details and prepare an invoice.

·       Cart Shed Rentals. Currently the rental charge is $459 for petrol buggies and $634 for electric buggies. Given cost of living pressures, it was agreed to maintain the current rentals for 2025.

·       Internet charges. Currently, the monthly Exetel bill is $183 per month. Andrew is paying half and the Club is paying half. It was decided to retain this arrangement.

·       David Gibson re quote for new solar panels. It was decided not to pursue this at the moment.

·       Club History. It was decided to put out a request for historical photographs, many of which appear to have been removed from albums and not replaced (newsletter).

·       Inside Golf. Inside Golf has proposed an article about our greenkeeper. Ross will find out how much 24 copies a month would cost and see if the Vets Committee would go halves.

·       Incorrectly completed cards. Ross H asked about the ongoing problem of incorrectly completed cards after competition rounds. It was agreed that the Captain/ Vice Captain had the support of the MC in disqualifying players who submitted incorrect cards (e.g. cards not appropriately signed; cards not showing clearly hole by hole scores and totals.) This is in accord with Golf Australia rules.)

Ross H will write an article discussing same for the November Newsletter

14.  Closure and Next Meeting. The meeting was closed by the Chair at 3.15 pm, with the next meeting scheduled for Wednesday December 18.

 Minutes prepared by John de Jersey, Secretary, TMGC.