TMGC Management Committee Meeting 17 April, 2024.

1.    Welcome and Apologies. The meeting was held in the TMGC Meeting Room commencing at 1.15 pm, with the President in the Chair.

Attendees: Gerry Moloney (President), Kevin Arnold (Vice-president, Simon Briggs (Captain), Ross Barnes (Treasurer), John de Jersey (Secretary), Katy Hewitt and Kristo Bradley.

Guests: Andrew Revie, Graeme Andrews.

2.    Professional’s Report. Andrew plans to employ a second-year trainee, Aaron Cameron, subject to a satisfactory interview. He is planning to run a night golf trial. Andrew noted that the fields for the King and Queen of the Mountain on April 20 were well subscribed. For this event, there will be no preferred lies. It is hoped that the Scenic News will run some coverage of the event. Andrew reported that he had to throw a group of young golfers off the course on the previous Sunday for bad behaviour. Thyme Lifestyle Resort are interested in running a nine-hole event, including lunch, for prospective clients. The MC approved this in principle with further negotiations about costs to be had. It was noted that Andrew Leventis is proposing TMGC for a trial of an automated alarm system for course safety. At present, the pro shop staff are responsible for blowing the air horn when play must be paused for bad weather (fog, lightning). In response to an insurance related question, Ross said that he had the Revie’s asset register.

3.    Greenkeeper’s Report. Graeme reported that he had sprayed fairways for insects and weeds. He is working to complete erection of the new tee signs. The green renovations are on schedule for the end of the month. Our new casual employee Isaac is proving valuable. Graeme is getting prices for a unisex toilet and associated septic system at the greenkeeper’s shed. He hopes for a delivery of the ag-pipe required to complete the drain behind the 6^th green in the next week. A problem with the radiator on the new tractor has been repaired under warranty.  Many of the 226 trees and shrubs obtained on a grant have been planted, including koala trees. Graeme will meet with the fire warden over permission to burn the large pile of vegetation near the first green. A separate meeting will be held soon to discuss the best way to proceed with the proposed irrigation system (see below). Gerry has been negotiating with our insurance company about items to be included in our claim for tornado damage and hopes there will be a resolution soon.

4.    Minutes of Previous Meeting. The draft minutes of the March 20 meeting had been precirculated and, and after minor amendment, were confirmed (moved Simon, seconded Katy, carried unanimously).

5.    Business Arising.

·       Changes to Youi insurance cover on rental property were completed.

·       Agreement has been reached with Rebel FM about trees near second green.

·       Changes to NAB signatories. In progress (GM).

·       Kitchen floor waste – ongoing

·       Name tags for trees – ongoing.

·       Self review requirement by ATO – ongoing.

·       Updating of Honour Boards almost completed.

·       AEC contact. Ongoing (JdJ).

6.    New Membership Approvals. Scott Moore, full membership; Geoff Kelly (rejoining), weekday. Scott and Geoff were accepted unanimously, bringing the total membership to 273. Ross will send pro forma letters of welcome to the secretary who will send a letter to each new member. 

7.    Financial Report. Ross had pre-circulated the financial report, showing a balance in the main operating account of $64,946.92 in the main operating account at the end of March. Our savings account for contingencies and developments sits at $141, 599.92.

8.    Workplace Health and Safety. See item under greenkeeper’s report about the warning system.

9.    Competition Report. Simon reported that the March average for the Saturday competition was 81 and that 86 players had completed in the foursomes, under the revised entry rules. The May monthly medal will be put back two weeks because of the green renovations. The meeting confirmed that both the Men’s and Women’s Club Championships will be held on Saturdays this year, in line with GA guidelines and in accord with the Anti-Discrimination Act.

10.   Correspondence in. A letter was received from Andrew Leventis concerning the outcomes of the consultation meeting held on April 4. Ongoing. A letter was received noting changes to the Club’s water licence, which now has an expiry date well into the future.

11.  Correspondence out.  To Jonathan Krause, State Member, re contacts.

12.  General Business. 

·       Back fence. The owner Peter wishes to have some trees felled before the new fence is erected.

·       Irrigation system. Also see above. It was agreed to appoint a sub-committee to discuss the way forward, considering options and costings, comprising Gerry, Graeme, Kevin and Simon.

·       Honour Board review. It was agreed that there are three elements to this review. Firstly, what to do when current boards are filled; secondly, do we have Honour Board events that lack current relevance; thirdly, should we install a computer/monitor which scrolls through the Honour Boards, and also includes history of the Club and pictures. Gerry will circulate a proposal.

·       Skill-based tees. The MC considers that this is an important consideration. It was agreed that Simon experiment in selected stableford events on Saturdays by allowing play from any tee that the member selects, with handicaps adjusted accordingly.

·       The April 4 meeting with Andrew Leventis and Virginia Irwin of Golf Australia regarding future directions of the Club included the Ladies Championships to move to Saturday in line with the Anti-Discrimination Act, Review of Honour Boards and a move to an electronic option, moving to Skill Based Tees so older members can stay connected and info on succession protocols. Gerry, Di, Judy, Andrew and Katy will review the Women in Golf Action Plan for the next MC meeting. Ongoing.

·       Conditions of play for King and Queen event. See above.

·       Isaac Bennett contract: done.

·       Breeze FM and trees update.

·       Possible golf package deal with VH Country Estate. Simon to follow up.

·       TMGC Strategic Plan 2024-27. Ongoing.

·       Thyme sponsorship signs. Completed.

·       WiFi to Greenkeeper’s Shed. Katy will buy a dongle.

·       Succession Plan for MC. Ongoing.

·       Tim will fix leaking tap in bar area.

·       Gerry is planning a grant application for the planned cart and storage sheds.

·       Katy introduced the idea of playing background music in the Club House and front deck. A speaker would be required for the deck. Katy will get a quote.

·       Katy will make a wreath and Simon will arrange for it to be laid at the Tamborine Mountain Anzac Day service. .

13.    Closure and Next Meeting.  The next meeting will be on May 15 at 1.15 pm. The meeting was closed at 4 pm by the Chair.

Minutes prepared by John de Jersey, Secretary, TMGC.